Editions

Which version of Paritor Xperios is right for you?

Community

Free to use and intended for everyone involved in your tuition journey, whether they’re a parent, pupil, administrator or teacher.

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Thanks to the modules Community offers, everyone can enhance their connection with education and witness an improved learning experience without the additional cost!

Key features

Easy to setup and free to use
Available to users regardless of organisation size
Tons of functionality available with no extra cost

Premium

Amplify your tuition experience using Xperios Premium’s additional functionality.

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Take advantage of everything Xperios has to offer. Our premium version gives you the freedom to craft exceptional learning opportunities for pupils whilst streamlining processes for your teams.

Key features

Complete functionality, including our Studies module
Effortlessly connect your own payment provider
Premium support and bespoke integrations

Keen for the detail? Find a list of all features below

Community Edition

Store your contact data such as pupils, parents, teachers, schools, and centres in line with data protection regulations
Automated GDPR tool manages data in compliance with data regulations
Associate your contacts with any number of organisations, such as schools
Define different categories for your schools, to use when creating school records
Define the types of school stored within your contacts
Assign contacts multiple roles: debtor, pupil, teacher, user, and repairer
Set up business types for allocating to your school or centre contacts
Quickly search and filter contacts using the search bar and filter tool
Quickly search and filter contacts using the search bar and filter tool
On locating a contact you can access their details, including roles, personal information, pupil details, consent details, and debtor and booker details, and changed or finished event details.
On locating a contact you can access their evidence of expertise/ skill level
On locating a contact you can access their financials, including fee details, invoices, debtor details, related transactions, payment schedule, and card transactions
On locating a pupil you can access their pupil details, event changes, debtor and booker information.
Allow contacts to manage their data such as contact details, medical information, and school records, by logging in online.
Option to select multiple contacts on a list to contact in bulk
Option to extract contact data for use in Excel or other software
One click withdrawal of contacts from their assigned tuition

Premium Edition only

Define your local authorities, to use when setting up contacts
Define the wards or segments within your local authorities

Community & Premium Edition

Write emails using Xperios and the Live portal
Email in mass by selecting multiple contacts at once
Send text messages to multiple contacts at once
Attach documents and files to emails, such as word documents, pdf's, images and videos
Design and construct email templates for general or later use
Use standard email templates to generate new emails from
Automate update emails and emails that request an action from the customer
Write manual emails for more unique topics, to send to individual contacts, or a group of contacts
Create marketing lists to direct and channel your communications to the correct audiences
Create customer personas to determine audience groups for tailored marketing content
Create campaigns for marketing and improved communications across other platforms
Manage emails for studies, events, auditions, exam sessions, groups, resources, and more
Track communications with customers using an automatic communications log
Use an AI powered assistant to provide a faster service for your customers
Create a list of issue areas to document problems and tackle them
Define the severity of an issue to gauge the urgency of the issue
Create issue classifications to gauge the type of issue and who might best resolve it, helping top further define your issue types
Create issue teams by selecting who deals with dfiferent issues to best target issues with the correct expertise
Record the number of issue tickets raised with your customers to manage queries effectively
Add resource items to a resource library to share amongst specific contact groups, such as training videos, learning material, etc.
Add and create QnA documents to assist your customers with their queries

Community Edition

Create an activities catalogue of the services you offer such as tuition, events, auditions etc, so that customers can easily browse through what's available
Contacts can book onto activities via the Xperios Live Portal
Create activity categories for organising the types of activities your service offers, such as buy when they take place
Define the appropriate audience for your activities by creating activity levels, that are defined by the audiences age, or skill level
Further categorise the types of activities you offer by producing activity types
Set up consent questions for online booking forms
Create learning duration options to be used in online booking forms when ascertaining how long a pupil has been learning a subject for
Create a list of disblilities for online booking form options, allowing you to help with personalised learning, and collect data
Create a list of ethnic groups for your online booking options, allowing you to collect data
Create a list of gender types for your online booking options, allowing you to collect data
Create a list of interest sources for online booking options, allowing you to collect data about where customers are finding out about your organisation, and your courses
Create customisable booking forms, tailored to gather the information your service requires of applicants
Customise the look of your booking forms to suit your service brand and aesthetic
Add your organisations logos to your booking portal
Add text to your booking portal header and footer
Add personalised privacy, medical, and GDPR text to your booking portal
Generate your own form completion and checkout text
Manage applicant waiting lists with an optional two-tiered system (where application approval is required from designated teaching staff)
Choose between a direct booking and a waiting application (waiting applicants can be approved at a later date)
Progress applicants from waiting lists for a service they have booked onto
Contact applicants who have booked onto tuition to keep them informed of their application progress
Offer secure payment processing for bookings via an accessible portal
Offer parents and pupils a personal portal view of their booking information and status

Premium Edition only

Connect your own payment provider

Community & Premium Edition

Manage all waiting lists for tuition applicants from one simple layout
Define the tuition services you offer, such as the age range you teach, and the education system you use
Create records within the system of the subjects you offer to define the available teaching
Create records for the different genres that you teach, such as jazz, classical etc for music
Define the tuition information that you collect
Set up your academic years so that the system can efficiently schedule your services
Create leave reasons to log common reasons for pupils leaving
Create activity groups for your activities, helping you group together your activities
Set up the reasons that an activity might be cancelled, so that you can easily record why activities haven't taken place
Create service types to define the settings for each of your services, such as events, exams etc
Set up register keys for quickly determining attendance and decide if the lesson is charged
Use the task results tool to determine whether a lesson was successfully delivered and covered all requirements, and whether the teacher should be payed

Studies is only available with Paritor Xperios Premium Edition

Set up pupil Studies within your system
Create compulsory and optional study items (modules, lessons, etc.) within a study
Create personal study offers for each applicant, that can be accepted rejected, or have chages requested
Transfer pupils between different Studies
Progress pupils onto the next study
Send emails to multiple students within a study list

Community & Premium Edition

Detail your exams within the system and your online activities catalogue
Define assesments and the necessary skills for each assessment, by creating progress levels
Customise your online activity catalogue to appropriately illustrate the nature of the exam offered by your service
Customise your exams booking forms to suit the information your service requires of exam attendees
Customise questions throughout the booking process
Include the exam boards that you use, and the grades they offer
Link your exams to their approriate exam boards
Add additional questions relevant to the exam booking
Request additional information from exam applicants
Request a subject and grades from applicants to assess their suitability for the exam they are applying for
Request available and unavailable time slots from applicants
Use the applicant status such as awaiting approval, accepted, rejected etc to determine an applications progression
View exam statistics to determine the success of pupils who underwent the exam
Bulk email exam candidates

Community & Premium Edition

Detail your auditions within the system and your online activities catalogue
Set up the time slots within which auditions take place
Oversee available and advertised auditions in your activities catalogue
Define the instruments or parts to be performed in an audition using your audition items
Customise your audition booking forms to suit the information required for that booking
Request evidence of skill level from audition applicants to ensure their suitability
View applicants evidence of skill level
Add successful applicants to groups or studies
Transfer, withdraw, and bulk email applicants to update them on their application progress

Community & Premium Edition

Detail your events within the system and your online activities catalogue
Give customers the ability to book individually, as a group, or from a list of bookers
Set up events that require teacher approval for each attendee
Determine how regularly your events occur within the system
Customise your event booking process
Customise event application forms to suit the information your service will require
Optional request of skill level evidence for specific events
Define whether there are available event extras on offer to applicants, such as tickets to a performance or transport to the event etc
Determine the maximum number of people able to attend each of your events
Decide what happens when an event reaches maximum capacity, either add applicants to the waiting list, or close the booking.
Set the minimum number of people needed to make an event viable by deciding upon an event threshold
Monitor event attendee lists and waiting lists
Transfer multiple pupils between events
Easily contact those who have booked onto an event
View event statistics to determine the success of an event for future purposes

Community & Premium Edition

Set up groups within your system to easily manage choirs and orchestras etc
Add one or several members to a group at once, from the waiting list, or transferred from an audition
One click withdrawal of members from a group
Select when applicants can join, i.e. as soon as they apply, or from the next academic termor half term.
Create group schedules and assign group activities
Define fees and available discounts for group members
Apply a group enrolment fee
Log the hire or sale of resources to groups
Reduce or increase invoices as well as cancel invoices for group members
Communicate with group members or group sub-sections via email
Record group alumni

Community & Premium Edition

Record what happens to a resource, such as it being hired, in repair etc.
Create resource categories to categorise the resources on offer
Create resource groups within your resource catagories
Create resource locations to track the location of your resources
Record the history of resource hire for each item
Record a history of resource repairs for each item
Add resource barcodes to track and manage your resources more easily
Manage resource waiting lists for popular resources
Produce hire agreements to share with those who hire resources from you
Set-up automatic invoices and reminders for payers to ensure hire payments come through

Community & Premium Edition

Set up the charges for different activities
Set up and alter payment schedules through the system
Pause payment schedules at the click of a button
Send automated emails to customers in relation to their to payment schedules
Set up automated refunds
Set up automatic invoicing
Create credits on invoices
Post receipts to an invoice
Add in your VAT codes
Create remissions as a way of reducing invoices
Create ledger codes for the finacial tracking of departments within your organisation
Create discount codes that can be used by booker or yourself on an invoice
Decide how discounts and bursaries are applied to invoices
Set up the bursaries that you offer as an organisation
Set up and define any sibling discounts you offer
Set up a limit for writing off invoices
Authorise credits and set tasks for system users to complete authorisations
Authorise refunds and set tasks for system users to complete authorisations
Manage failed card payments by sending automated emails to the contacts in question
Manage expired cards by sending automated emails to the contacts in question
Manage all invoices using one simple layout
Change the status of invoices if it is in dispute, or review.

Community & Premium Edition

Create a customisable dashboard to track your organisation's performance
Edit your dashboard to show only key performance information
Use the refresh button to see only the most up-to-date reports on your dashboard
Use pre-defined filters called query cards to find popular data searches
Set up your own query cards and easily fulfil your most popular data searches
Filter and search for specific data using the filter and tags search bars
Define your departments to produce reports on each departments performance
Easily extract data and analyze in Excel
Access personal API keys to create impressive and easily refreshable data visualisations outside of Xperios

Community Edition

Set up your different teacher faculties for use when creating teacher contact records
Offer teachers a personal portal view to see and edit schedules, take attendance, make class notes, and more

Premium Edition only

Define the types of teacher contract your organisation offers
Create teacher pay scales to define how much a teacher is being paid

Community & Premium Edition

View all of Paritors online training resources to refresh your knowledge on system functionality
Upload your own resources to a digital library which can be shared amongst select contacts
Use built-in virtual conferencing for distanced learning
Use the built-in Paritor help and support to tackle issues and queries regarding Xperios

Community & Premium Edition

View all activities in a diary view via the portal, available for teachers pupils, schools, and centres
Live portal accounts for teachers, pupils, bookers for easy future bookings.
Offer a secure payment provider for all booking payments
Allow debtors to alter their payment schedule via the portal, within set payment windows

Community Edition

Import any data you have before you start using the software
Choose from multiple language options and set the culture of your system

Premium Edition only

Set up user groups to provide different users with different system access levels